The Australian Numismatic Society
Constitution
PART I AIMS and OBJECTIVES
1A The
Society shall be named "The Australian
Numismatic Society" and, hereinafter, shall be referred to as "The
Society". The Headquarters of the Society shall be located in
Sydney. Branches of The Society may be formed in other locations.
1B. The Society shall:
a) promote the scientific study and practice of numismatics by
providing
formal and informal facilities for the purpose, including the
establishment of formal courses and classes.
b) spread knowledge of numismatics by arranging meetings, seminars,
forums, exhibitions, and the publication of papers, books, journals etc.
c) assist with interchange of information between members,
numismatists,
and collectors, throughout Australia and other parts of the world.
d) encourage members to undertake numismatic research, by general
advice
and, at the discression of the Council, may provide financial
assistance and/or other facilities to the researcher and arrange for
the publication, of the method and result of the research.
1C. The Society shall be:
i. Non sectarian
ii. Non party political
iii.
Shall not identify itself with, or take part in activities associated
with any religious organisation or political party.
1D. Notwithstanding
anything contained in Clause 1C or any other of these clauses, The
Society may, by majority vote of members present at a special general
meeting, determine its official attitude of:-
i) opposition or support, approval or disapproval, of the policy, or
lack of policy of any political party, or any candidate seeking
election to the Federal Parliament, or the Parliament of any State,
Territory, or Country, concerning the design, production and
distribution of official numismatic items.
ii) opposition or support, approval or disapproval, of the policy, or
lack of policy, of any political party, or any candidate seeking
election to the Federal Parliament, or the Parliament of any State,
Territory, or Country, concerning the provision of adequate facilities,
such as museums and libraries, containing collections, literature and
equipment, to enable interested citizens to engage in numismatology for
professional or private reasons.
PART II
INTERPRETATION
In these rules, except in so far as the context or
subject matter otherwise indicates or requires.
2A
i) "ordinary member"
means a member of The Society, who is not a member of The
Council.
ii)
"The Council" means the Committee of Management of The Society (Rule
11).
iii) "Councillor" means a member of The Council, who is not an office
bearer of The Society, as referred to in rule 12B
2B "Special General Meeting"
means a general meeting of The Society other than the Annual General
Meeting.
PART III RULES
PART III A
MEMBERSHIP
QUALIFICATIONS
1A. Members of The Society shall
be persons and organisations, resident in any part of the world and
desirous of furthering the Aims and Objectives of The Society in
particular and numismatics in general. There shall be available
the following types of membership:-
a) Ordinary Membership
b) Ordinary Junior Membership
c) Associate Membership
d) Ordinary Life Membership
e) Honorary Life Membership
f) Honorary Membership
g) Complementary Membership
h) Complimentary Membership
i) Patron Membeship
The specific conditions for allocation to membership of The Society in
any one of the foregoing categories are set out in By Laws 3a to 3i,
inclusive
1B.
A person is qualified to be an ordinary members or ordinary junior
member of The Society if:-
i) The person has been nominated for membership
of The Society as provided for in Rule 2A or
ii) not being
personally known to any members of The Society, has applied for
membership, as provided in Rule 2B.
iii) Has been approved for ordinary, junior or
associate membership of The Society by the Council
1C. An organisation is
qualified to be a member of The Society, if it has been approved for
ordinary, junior, associate, complementary or complimenatary membership
by the Council, of The Society
APPLICATION
FOR
2A. The nomination of
a person or organization for membership of The Society
a) may be made by members of The Society in writing, in the joining
form.
b) shall be lodged with the Secretary of The Society.
2B.
An application for
membership of The Society by a person or organisation unknown to any
two members of the Society
a) shall be made
in writing by the applicant, in the joining form.
b) shall be lodged
with the Secretary of The Society.
2C. All
applications or nominations for membership of The Society shall be
accompanied by payment of the joining fee and membership fee for one
year at the rate prescribed in the By Laws at that time. (By Laws
2A, 2B)
2D. As soon as
practicable after receiving the nomination or application for
membership,
the secretary shall refer the nomination or application to the Council,
which shall determine whether to approve or reject the
nomination/application. If the nominee/applicant is less than 18
years of age, such approval, if granted, shall be as a junior member.
2E. a) Where the Council
resolves not to approve a nomination or application, the
nominee/applicant shall be so notified by the Secretary. All fees,
which have been paid by the nominee or applicant, shall be refunded in
full. It shall not be necessary for Council to give reasons for
such a resolution.
b) Where Council determines to approve membership.
The Secretary shall as soon as practicable after that determination,
notify the nominee/applicant of that approval.
2F. The Secretary shall
enter the nominee/applicants name in the register of members, and upon
the name being so entered, that person or organisation becomes
a member of The Society.
CESSATION
OF
3A A person ceases to
be a member of The Society if the person:-
a) dies
b) resigns that membership
c) is expelled from The Society (Rules 5Cia & 9A)
3B An
organisation ceases to be a member of The Society if
a) Its membership is cancelled by the Council. (Rule 5C.a)
b)
The Society is informed in writing by the organisation that membership
is no longer required.
NOT TRANSFERABLE
4 A right, privilege or obligation, which a person
or organisation has by reason of being a member of The Society:-
a) is not capable of being transferred to another person and
b) terminates upon cessation of the person's membership.
RESIGNATION
OF
5A A member of The Society is not entitled to resign that
membership except in accordance with this rule.
5B
A member of The Society, who is financial, may resign from membership
of The Society, by notifying the Secretary in writing. One month
after notification membership ceases.
5C a) A member, other than as specified in
Rule
7B(d), who has not paid annual membership fees by the 31st August in
any
year, shall be reminded of such ommission by the Secretary. If
within 30 days of such reminder the fees remain unpaid, the member
shall be considered by the Council as having resigned from The
Society. All benefits of membership shall immediately be withheld
from such person. The unfinancial member shall be so informed.
b) Membership of The Society may be reactivated at any time, by the
payment of all unpaid fees and subscriptions.
5D Where
a member of The Society ceases to be a member pursuant to either clause
5B or 5C and in every other case, where a member ceases to hold
membership, the Secretary shall make an appropriate entry in the
register of members, recording the date on which the membership ceased.
REGISTER OF
6A The Secretary of The Society shall establish and
maintain a register of members of The Society, specifying the name and
address of each person, who is a member of The Society together with
the date on which the person became a member.
6B The register of members shall be kept at the principal
place of administration of The Society and shall be open for
inspection,
free of charge, by any member of the Society at any reasonable hour, providing
that in the opinion of the Secretary, the member has good and
sufficient reason for wishing to make such an inspection.
FEES
ANS SUBSCRIPTION
7A A
member of The Society shall, upon admission to ordinary membership, pay
to The Society a joining fee as prescribed in By Law 2Ai) and determined, from time
to time, by members at the Annual Meeting, or Special General Meeting
of The Society
7B In
addition to any amount payable by the member under clause 7A, a member
of The Society shall pay to The Society an annual ordinary membership
fee as prescribed in the By Laws and determined, from time
to time, by the members at the Annual Meeting, or Special General
Meeting of The Society
a) Except as provided by paragraphs b) c) d) before 1st July
each year or
b) Where the member becomes a member on or after 1st July in any
calendar year, upon becoming a member and before 1st July in each
succeesing calendar year.
c) When
a person is admitted to membership of The Society in the months of
April, May or June and consequently pays the annual membership fee in
any of those months, no further annual fee will be payalble by the
member until the 1st July of the next calendar year.
d) Should the Secretary be informed by the
member, prior to 31st August in any year, that mitigating circumstances
exist, which prevent payment being made by that date, The Council may,
by majority vote, resolve to allow such member, an extension to a later
date, for payment of annual fees. If the fees remain unpaid by
that date, The Council shall regard the member as having resigned.
7C Ordinary
junior members shall be liable to pay to The Society, joining and
annual
fees of not more than 50% of those prescribed in the By laws, for
ordinary members.
7D On the advice of The Council, The Society
at
i) an annual general meeting or
ii) a special general meeting convened in accordance with Rule 24 may
resolve to levy members a fee, for a special purpose, in addition to
the annual and joining fees.
LIABILITIES
8
The liability of a member of The Society, including
those who, from time to time, may have been elected as Office Bearers
or Councillor, to contribute towards the payment of the
debts and liabilities of The Society or the cost, charges, and expenses
of the winding up of the Society, is limited to the amount, if any,
unpaid by the member in respect of membership of The Society as
required by Rules 7A,B,C,D.
DISCIPLINE
9A Where The Council is of the opinion, that a member of
The Society:-
i) has persistently refused or neglected to comply with a provision or
provisions of these rules or
ii) has persistently and wilfully acted in a manner prejudicial to the
interests of The Society or
iii) has
been found by the courts, to be guilty of criminal activity
The Council may, by resolution:-
a) expel the member from The Society or
b) suspend the member from membership of The Society for a specified
period.
9B A resolution of The
Council under Clause 9A is of no effect, unless The Council at a
meeting not earlier than 14 days and not later than 28 days, after
service on the member of a notice under clause 9C, confirm the
resolution in accordance with this rule.
9C If The Council passes a
resolution under clause 9A, the Secretary shall, as soon as
practicable, cause a notice in writing to be served on the member.
a) setting out the resolution of the Council and the ground on which it
is based
b) stating that the member may address The Council, at a meeting to be
held not earlier than 14 days and not later than 28 days after service
of the notice.
c) stating the date, time and place of that meeting and
d) informing the member, that the member may do either or both of
the following-
i) attend and speak at that meeting
ii) submit to The Council at or prior to the date of the meeting
written
representations relating to the resolution.
9D At a meeting of The
Council held as referred to in Clause 9C The Council shall:-
a) give to the member an opportunity to make oral representations
b) give due consideration to any written representations submitted to
The Council by the member, prior to or at the meeting and
c) by resolution determine, whether to confirm or revoke the resolution.
9E Where the Council confirms
a resolution under clause 9D, the Secretary shall, within 7 days after
that confirmation, by notice in writing, inform the member of the fact
and of the member's right of appeal under Rule 10
9F A resolution confirmed by
The Council under clause 9D does not take effect:-
a) until expriation of the period within which the member is entitled
to appeal against the resolution, where the member does not
exercise the right of appeal withing that period or
b) where within that period the member exercises the right of appeal,
unless and until The Society confirms the resolution pursuant to Rule
10D
RIGHT OF APPEAL
10A A member may appeal to The Society in a general
meeting against the resolution of the Council, which is confirmed under
Rule 9F, within 7 days after notice of the resolution is served on the
member, by lodging with the Secretary a notice to that effect.
10B Upon receipt of a notice
from a member under clause 10A, the Secretary shall notify The Council,
which shall convene a special meeting of The Society to be held within
30days after the date on which the Secretary received the notice.
10C At a special
general meeting of The Society convened under clause 10B,
a) no business other than the question of the appeal, shall be
transacted
b) The Council and member shall be given the opportunity to state their
respective cases orally, or in writing, or both and
c) the members present shall vote by secret ballot on the question of
whether the resolution shall be revoked or confirmed.
d) If a special general meeting of The Society passes a
resolution in favour of the confirmation of the resolution, the
resolution is confirmed.
PART III B THE COUNCIL
ESTABLISHMENT and FUNCTION
11A The Council shall be the Management of The
Society and shall be referred to as The Council.
Subject
to these rules and to any resolution passed by The Society in a general
meeting The Council:-
a) shall control and manage the affairs of The Society
b) may exercise all such functions as may be exercised by The Society
other than those functions, that are required by these rules to be
exercised by a general meeting of The Society and
c) has power to perform all such acts and do all such things as appear
to The Council to be necessary or desirable for the proper management
of the affairs of The Society.
11B The
Council shall draw up a set of By Laws to regulate the management and
activities of The Society, including Branches, in terms of this
Constitution.
11C The By
Laws, or any one of them and any amendments to any one or more of them,
shall not be effective and enforceable, unless they have been approved
by a majority of the members, voting at a special general meeting or
Annual General Meeting of The Society.
CONSTITUTION AND MEMBERSHIP
12A
The
Council, shall consist of:-
a) the office bearers of The Society
b) three or more Councillors
c) a branch President
d) a branch Secretary
e) a branch Treasurer
Those
specified in a) and b) above, shall be elected at the annual general
meeting of The Society. Those specified in c) and d) above shall
be elected at the annual general meeting of the branch. Casual
vacancies in the membership of The Council shall be filled by election
at a Special General Meeting of The Society or Branch, as appropriate.
12B The office bearers of The
Society shall be known as the Executive Committee
and shall consist of:
a) the President
b) the Vice President
c) the Secretary
d) the Treasurer
12C The
Executive Committee of The Council shall:
i) act for The Council in all matters of
urgency, which could not reasonably be delayed and dealt with at a
normal meeting of The Council and which, in the opinion of the
President, do not warrant the calling of a special meeting of The
Council.
ii) take whatever steps are
necassary, in conformity with the Rules and By Laws, to implement
decisions of The Council.
12D
Each member of The Council shall, subject to these rules, hold office
until the conclusion of the annual general meeting following the date
ot the member's election, but is eligible for re-elction.
12E In the event of a casual
vacancy occuring in the membership of The Council. The Council may
appoint a member of The Society to fill the vacancy, and the member so
appointed shall hold office, subject to these rules, until the
conclusion of the annual general meeting following the date of
appointment.
ELECTION OF
13A Nomination of financial members as
candidates for election as office bearers of The Society or as
Councillors.
a) Shall be made in writing, signed by 2 members of The Society and
accompanied by the written consent of the candidate,(which may be
endorsed on the form of nomination) and
b) Shall be delivered to the Secretary of The Society, not less than 7
days before the date fixed for the holding of the annual general
meeting at which the election is to take place.
13B If insufficient
nominations are received to fill all vacancies on The Council, or the
Executive, the candidates nominated shall be deemed to be
elected. Further nominations, for the election of members to fill the
vacancies, shall be received at the annual general
meeting.
13C If insufficient further
nominations are received any vacant position remaining on The Council
shall be deemed to be casual vacancies.
13D If the number of
nominations received is equal to the number of Vacancies to be filled,
the persons nominated shall be deemed to be elected.
13E If the number of
nominations received exceeds the number of vacancies to be filled, a secret
ballot shall be held.
13F The ballot for the
election of office bearers and ordinary members of the Council shall be
conducted at the Annual General Meeting in such usual and proper manner
as The Council may direct.
13G A nomination of a
candidate for election under this clause is not valid if that candidate
has been nominated for election to another office at the same election.
SECRETARY
14A The Secretary of The Society shall:
a) as soon as practicable after being appointed as Secretary, lodge
notice with The Society of his or her address
b) be the
Electoral Officer of The Society
14B It is the
duty of the Secretary to keep minutes of:
a) all appointments of office bearers and members of The Society
b) the names of members of The Council present at a Council meeting or
general meeting.
c) all proceedings at Council meetings and general meetings.
14C Minutes of proceedings at
a meeting shall be signed by the chairperson of the meeting or by the
chairperson of the next succeeding meeting.
TREASURER
15 It is the duty of the Treasurer to ensure that:
a) all money due to The Society is collected and received and that all
payments authorised by The Council on behalf of The Society are made.
b) correct books and accounts are kept, showing the financial affairs
of The Society including full detail of all receipts and expenditure
connected with the activities of The Society.
CASUAL VACANCIES
For the purpose of
these rules, a casual vacancy in the office of a member of The Council
occurs
16A If the member
a) dies
b) ceases to be a member of the Society
c) becomes an insolvent under administration within the meaning of the
Companies Code
d) resigns office by notice in writing, given to the Secretary
e) becomes a person, whose person or estate is liable to be dealt with
in a way under the law relating to mental health
g) is absent without the consent of Council from all Council meetings.
16B In
accordance with Rule 13C
REMOVAL OF COUNCILLOR
17A The Society in a general meeting may, by resolution,
remove any member of The Council or The Executive from that
office, before the expiration of the member's term of
office and may, by resolution, appoint another person to hold office
until the expriation of the term of office, of the member so removed.
17B Where a member of The
Council, to whom a proposed resolution referred to in clause 17A
relates, makes representation in writing to the Secretary, or President
(not exceeding a reasonable length) and requests that the
representations be notified to members of The Society. The
Secretary, or President, may send a copy of the represenations to each
member of The Society, or if they are not sent, the member is entitled
to require, that the representations be read out at the meeting at
which the resolution is to be considered.
MEETINGS AND QUORUM
18A The Council shall meet at least once each
calendar month at such place and time as The Council may
determine, unless, in the opinion of a majority of the
Office Bearers, insufficient items of business are at hand, to warrent
the holding of such a meeting. An agenda of items of
business to be transacted as such meetings and the order in which they
will be dealt with shall be prepared by the Secretary
18B Additional meetings of
The Council may be convened by the President at his
own volition, or at the request of any member of The Council, provided
that, in either case, the President is of the opinion, that the matter
to be brought before The Council required such urgent attention, that
it cannot be delayed, reasonably, until the next scheduled meeting of
The Council, or be dealt with by The Executive.
18C Oral or written notice of a
meeting of The Council shall be given by the Secretary to each member
of The Council at least 24 hours before the time appointed for the
holding of the meeting.
18D Notice of a meeting
convened under Clause 18B shall specify the general nature of the
business to be transacted at the meeting and no business other than
that business shall be transacted at the meeting, except business,
which Council members present at the meeting agree to treat as urgent
business.
18E The
quorum for a valid meeting of the Council shall be four, providing that:
a) one member, so present, shall be the
President or Vice President except as provided in Rule 18Fb
b) another
member, so present, shall be the Secretary or Treasurer
18F At a
meeting of The Council:
a) The President or, in his absence, the Vice President, shall preside.
b) If
both the President and Vice President are absent and both the Secretary
and the Treasurer together with at least two other Councillors are
present, one of the remaining members of The Council may be chosen by
the members present at the meeting, to preside.
18G No business shall
be transacted by The Council, unless a quorum is present. If
within half an hour of the time appointed for the meeting, a quorum is
not present, the meeting shall stand adjourned to a
suitable time and place as determined by the Executive.
18H If, at the adjourned
meeting, a quorum is not present within half an hour of the time
appointed for the meeting. The meeting shall be dissolved.
DELEGATION BY
19A The Council may, by instrument of writing, delegate
to one or more committees (consisting of such members of The Society as
the Council thinks fit), and including the Management Committee of a
Branch, the exercise of such of the functions of The
Council as are specified in the instrument, other than:
a) this power of delegation
b) a function, which is a duty imposed on The Council.
19B A function, the exercise
of which has been delegated to a committee under this rule may, while
the delegation remains unrevoked, be exercised from time to time by the
committee, in accordance with the terms of the delegation.
19C A delegation under this
section may be made subject to such conditions or limitations as to the
exercise of any function the subject thereof, or as to time or
circumstances, as may be specified in the intrument of delegation.
19D Notwithstanding any
delegation under this rule, The Council may continue to exercise
delegeted.
19E Any act or thing done or
suffered by a committee acting in the exercise of a delegation under
this rule, has the same force and effect as it would have, if it had
been done or suffered by The Council.
19F The Council may, by
instrument of writing, revoke wholly or in part, any delegation under
this rule.
19G A committee may meet and
adjourn as it thinks proper, subject to any direction it may receive
from The Council.
19H A
committee, other than the Management Committee of a Branch shall:-
a) by vote, elect a Chairperson, who shall act as convener of the
committee, preside at its meetings and shall, whenso requested orally
or in writing by The Council, report to The Council on the activities
of the committee, in a manner and at a time specified by The Council
b) by vote, elect other office bearers of the committee as required or
as directed by The Council.
19I The Management Committee of a Branch
a) shall have the same structure as that of The Council
b) shall, including the office bearers, be elected by members voting at
the Annual General Meeting of the Branch, which shall be held in the
month of August each year.
c) shall be responsible to the Council for the efficient management of
Branch activities
d) shall, at all times, be subject to decisions made by The Council or
Members at a general meeting of The Society.
19J A quorum
for a meeting of a committee, with delegated authority, established by
The Council, other than the Management Committee of a Branch, shall be
a minimum of fifty percent of the members of the committee.
19K The quorum for a meeting of the
Management Committee of a Branch, shall be as specified for meetings of
The Council in Rule 18.
19L There shall be an Executive Committee of
a Branch Management Committee, with the same structure, powers and
duties with regard to the branch, as for the Executive Committee of The
Council.
VOTING AND DECISIONS
20A Questions arising at a meeting of The Council or any
committee with delegated powers, shall
be determined by a majority of the votes of the members of The Council,
or the committee present at the meeting.
20B Each member
present at a meeting of The Council or of any such
committee, including the person presiding at the meeting, is entitled
to one vote but, in the event of an equality of votes on any question,
the person presiding may exercise a second or casting vote.
20C Subject to Rules 18E and
18F, The Council or a committee may act, notwiststanding any vacancy on
the Council or committee.
20D Any act or thing done or
suffered, or purporting to be suffered, by the Council or by a
committee with delegated authority, is
valid and effectual notwithstanding any defect, that may afterwards be
discovered in the appointment or qualification of any member of the
Council or committee.
PART III C SOCIETY GENERAL
MEETINGS
TYPES OF
21A There shall be two types of general
meetings of The Society or Branch:
a) Numismatic General meeting for the purpose of furthering the Aims
and Objectives of the Society in the practice of Numismatology as set
out in Part 1 Clauses 1A, 1B, 1C. The function of the Numismatic
General Meeting is as set out in the By Laws, 11A to 11E.
b) Administrative General Meetings, including Special General Meetings
and Annual General Meetings, for the determination of Society Policy,
the supervision of the functioning of The Society with respect to these
Rules, and other matters of an administrative nature, including the
annual election of officers, reception of reports etc.
21B a) There
shall be no quorum for a Numismatic General Meeting.
b) The Quorum for an Administrative General Meeting of the Society, or
Branch, including the Annual General Meetings shall be 5 members,
including the President or Vice President and Secretary or Treasurer.
ADMINISTRATIVE GENERAL MEETINGS
Notice OF
22A Except where the nature of the
business proposed to be dealt with at a general meeting requires a
special resolution of The Society, the Secretary shall, at least 14
days before the date fixed for the holding of the general meeting,
cause to be sent by prepaid post to each member at the member's address
appearing in the register of members, a notice, specifying the place,
date, and time of the meeting and the nature of the business proposed
to be transacted at the meeting.
22B Where the nature of the
business proposed to be dealt with at a general meeting, requires a
special resolution of The Society, the Secretary shall, at least 21
days before the date fixed for the holding of the general meeting,
cause notice to be sent to each member in the manner provided in clause
22A, specifying, in addition to the matter required under clause 22A,
the intention to propose the resolution as a special resolution.
22C No business other than
that specified in the notice convening the general meeting, shall be
transacted at the meeting except, in the case of an Annual General
Meeting, business which may be transacted pursuant to Rule 31C.
22D A member desiring to
bring any business before a general meeting may give notice in writing
of that business to the Secretary, who shall include that business in
the next notice calling a general meeting after receipt of the notice
from the member.
PROCEDURE
23A
No item of business shall be transacted at an Administrative General
Meeting, as defined in Rule 21Ab, unless a quorum of members entitled
to vote is present during the time the meeting is considering that item.
23B Five members present in
person (being members entitled under these rules to vote at a general
meeting) and including the President or Vice
President and the Secretary or Treasurer (Rule 21B) constitute
a quorum for the transaction of the business of a general meeting.
23C If within half an hour
after the appointed time for the commencement of a general meeting, a
quorum is not present, the meeting if convened upon the requisition of
members, shall be dissolved and in any other case, shall stand
adjourned to the same day in the following week at the same time and,
unless another place is specified at the time of the adjournment by the
person presiding at the meeting, or communicated by written notice to
members given before the day to which the meeting is adjourned, at the
same place.
23D If, at the
adjourned meeting a quorum is not present within half an hour after the
time appointed for the commencement of the meeting, the members present
(being not less than 5) shall constitute a quorum.
PRESIDING MEMBER
24A The President or, in the President's absence, the
Vice President, shall preside as chairperson at each general meeting of
The Society.
24B It the President and Vice
President are absent from a meeting, or are unwilling to act, the
members present shall elect one of their number to preside as
chairperson at the meeting.
ADJOURNMENTS
25A The chairperson of a general meeting at which a
quorum is present may, with the consent of the majority of the members
present at the meeting, adjourn the meeting from time to time and place
to place, but no business shall be transacted at an adjourned meeting,
other than the business left unfinished at the meeting at which the
adjournment took place.
25B When a general meeting is
adjourned for 14 days or more, the Secretary shall give written notice
of the adjournment to each member of The Society, stating the place,
the date and time of the meeting and the nature of the business to be
transacted at the meeting.
25C Except as provided in
clauses 25A and 25B, notice of an adjournment of a general meeting, or
of the business to be transacted at an adjourned meeting, is not
required to be given.
MAKING OF DECISIONS
26A A question arising at a general meeting of The
Society, shall be determined on a show of hands and, unless before or
on the declaration of the show of hands, a poll is demanded, a
declaration by the chairperson that a resolution has, on a show of
hands, been carried, or carried unanimously, or carried by a particular
majority, or lost, an entry to that effect in the minute book of The
Society, is evidence of the fact without proof of the number or
proportion of the votes recorded in favour or agains the resolution.
26B At a general meeting of
The Society, a poll may be demanded by the chairperson or by not less
than 3 members present in person or by proxy at the meeting.
26C Where a poll is demanded
at a general meeting, the poll shall be taken:-
a) immediately, in the case of a poll, which related to the election of
the chairperson of the meeting or to the question of an adjournment or
b) in any other case, in such a manner and at such a time before the
close of the meeting, as the chairperson directs and the resolution of
the poll on the matter shall be deemed to be the resolution of the
meeting on that matter.
SPECIAL RESOLUTIONS
27 A resolution of The Society is a special resolution if:
a) it is passed by a majority, which comprises not less than three
quarters of such members of The Society who,
being under the rules entitled to do so, vote in person, or by proxy, or as
absentees in accordance with Rule 28C, at a general
meeting, of which not less than 21 days written notice, specifying the
intention to propose the resolution as a special resolution, was given
in accordance with these rules.
b) where it is made to appear that it is not possible or practicable
for the resolution to be passed in the manner specified in paragraph a).
VOTING PROCEDURE
28A Upon any question arising at a general meeting of The
Society a member has one vote only.
28B Votes may be given
personally, by absentee vote as specified in 31C below, or by proxy,
but no member shall hold more that 5 proxies.
28C Members
unable to attend a general meeting may, by arrangement with the
Secretary, cast an absentee vote, in writing, on any question before
the chair. Such votes must be received by the Secretary before
the chairperson calls for a vote on the matter. When the question
is put, the Secretary, as Electoral Officer, will inform the
chairperson of the availability of absentee votes and, when requested,
will state the number of absentee votes cast for or against the motion
and, if applicable the number of informal votes.
28D In the case of an
equality of votes on a question at a general meeting, the chairperson
of the meeting is entitled to exercise a second or casting vote.
28E
A member or proxy is not entitled to vote at any general meeting of The
Society unless all money, due and payable by the member or proxy to The
Society has been paid, including annual fees pursuant to Rule 7B
and By Law 2A
APPOINTMENT OF PROXIES
29A Each member shall be entitled to appoint
another member as proxy, by notice given to the Secretary no later than
24 hours before the time of the meeting in respect of which the proxy
is appointed.
29B The notice
appointing the proxy shall be in the form provided.
ANNUAL
GENERAL MEETING
HOLDING OF
30A The venue for Annual General Meetings of:
i) The Society shall be in Sydney
ii) a branch, shall be in the city or town nominated as the
headquarters of the branch, when it was established
30B
With the exception of the first Annual General Meeting of The Society
or branch. The Society or branch shall, at least once in each
calendar year and within the period of 6 months after the expiration of
each financial year of The Society, convene an Annual General Meeting
of its members.
30C The Society shall hold its
first Annual General Meeting:-
a) within the period of 18 months after its commencement
b) withing the period of 6 months after the expirations of the first
financial year of The Society.
30D Clauses 30A, 30B
30C have effect subject to any extension.
CALLING OF AND BUSINESS AT
31A The Annual General Meeting of The Society shall be
convened on such a date, in the month of September,
and at such place and time at the Council seems fit.
31B The
Annual General Meeting of a branch shall be held in the month of August
on such date and at such time and place as the Committee of Management
thinks fit, subject to any directions, which may be given by The
Council.
31C In addition to any other
business, which may be transacted at an Annual General Meeting, the
business of an Annual General Meeting shall be:-
a) to confirm the minutes of the last preceeding Annual General Meeting
and of special general meeting, held since that meeting.
b) to receive from The Council or Branch Committee reports upon the
activities of The Society and its branches:
i) a
financial report for the last financial year
ii) administrative reports for the period since the last Annual General
Meeting.
c) to elect office bearers of The Society and ordinary
members of the Council.
d) to receive and consider the financial statement.
SPECIAL GENERAL MEETINGS
CALLING OF
32A The Council may, whenever it thinks fit, convene a
special general meeting of The Society
32B The Council
shall, on the requisition in writing of not less that 5 per cent of the
total number of members, eligible to vote, convene a
special general meeting of The Society.
32C A requisition of members
for a special general meeting:-
a) shall state the purpose or purposes of the meeting
b) shall be signed by the members making the requisitions
c) shall be lodged with the Secretary
d) may consist of several documents in similar form, each signed by one
or more of the members making the requisition.
32D If The Council fails to
convene a special general meeting, to be held within one month after
the date on which the requisition of members for the meeting is lodged
with the Secretary, any one or more of the members, who made the
requisition may convene a special general meeting to be held not later
than 3 months after that date.
32E A special general meeting
convened by a member or members as referred to in clause 24D shall be
convened as nearly as practicable, in the manner as general meeting are
convened and any member, who thereby incurs any expense, which, in
the opinion of The Council, was necessary for the convening of
the meeting, is entitled to be reimbursed by The Society
for any expenses so incurred.
32F The
terms and conditions and other circumstances relating to the calling of
a special general meeting of a branch, shall be the same as for that of
The Society specified in 32A to 32E above, substituting "Branch
Committee" for "The CounciL" as appropriate.
PART IIID MISCELLANEOUS
INSURANCE
33A The Societys Branches shall negotiate
insurance for their meetings.
FUNDS, SOURCE
34A The funds of the Society shall be derived from
entrance fees, annual subscriptions of members, donations and, such
other sources as The Council determines.
34B All money
received by The Society shall be deposited as soon as practicable and,
without deduction, to the credit of The Society's bank account.
34C
The Society shall, as soon as practicable after receiving any money,
issue an appropriate receipt.
34D The funds
of a Branch shall be funds of The Society, no matter from which source
they may be derived, and shall be subject to the Rules and By Laws
applicable to Society Funds.
34E The Council shall remit to a branch, a
portion of all annual fees derived from members resident within the
geographical area covered by the branch. Such portion shall be as
specified in By Law 5B.
FUNDS, MANAGEMENT
35A Subject to any resolution passed by The Society in
general meeting.
a) the funds of The Society shall be used in pursuance of the aims and
objectives of The Society is such manner as The Council
determines
b) Funds
of the Society held by a branch, no matter from which source thay may
be acquired by the branch, shall be used by the branch in pursuance of
the Aims and Objectives of The Society in such manner as the Management
Committee determines. Limitation of expenditure by the branch on
any one project shall be as specified in By Law 5C. Expenditure
beyond this amount, shall require the prior approval of the Council, in
writing.
35B If at
any time, members voting at a special general meeting convened in
accordance with the Rules, resolve to disestablish a Branch, all fund
held in any form by the Branch shall be transferred to a special
account to be opened by The Society for that purpose.
35C The subsequent use by The Society of
funds as specified in Rule 35B, in part or whole, shall be as
determined by members voting at a special general meeting or meetings,
convened for the purpose.
35D
All cheques, drafts, bill of exchange, promissory notes and other
negotiable instruments shall be signed by any 2 members of the
Executive Committee of the Council or the Branch Committee as
appropriate.
35E The Society shall be an organisation of
non profit to individual members or group of members and :-
a) Shall not pay any salary, wage or fee to any member as reward for
services rendered to The Society
b) Shall, if requested, renumerate, or provide other benefit in money
or moneys worth to, any member for repayment of expenses incurred in
the service of The Society.
c) Shall, if requested, renumerate or provide other benefit in money or
moneys worth to any member for expenses incurred in the course of
carrying out numismatic research, providing such expenses have been
incurred with the prior approval of The Council.
d) shall, if requested, pay to a member:-
i) reasonable and proper rent for premises let to The Society by the
member.
ii) reasonable and proper hiring charges for equipment provided by the
member for the Society's use.
ALTERATIONS OF OBJECT RULES and BY
LAWS
36 The
statement of the Aims and Objectives of The Society and these Rules and By
Laws may be altered, rescinded or added to only by
special resolution (Rule 27) of members of The Society, voting at a
special general meeting of the Society convened in accordance with Rule
32A or 32B.
COMMON SEAL
37 The Society does not at present have a Common
Seal.
CUSTODY OF BOOKS ETC.
38 Except as otherwise provided by these rules:
a) The Secretary shall keep in his or her custody, or under his or her
control, all records, books and other documents relating to The
Society. Such custody may be delegated to others and
such delegation may be withdrawn for good and sufficient reason.
b) The
custody of all books of financial account relating to The Society may
be delegated to the Treasurer.
c) The
custody of all records, books and other documents relating to a branch
shall be delegated to the Secretary or Treasurer, of the branch, as
appropriate.
INSPECTION
OF BOOKS ETC.
39 The
records, books and other documents of The Society, including those of a
Branch:-
a) shall be open for inspection, at any reasonable hour, by any member
nominated by The Council, without hinderance, or delay and free of
charge.
b) shall be open for inspection by any member of the Society at any
reasonable hour, and free of charge, providing the custodian of
records, books and other documents is of the opinion, the member has
good and sufficient reason for wishing to make the inspection.
c) shall, at all times, be the subject of reasonable care being taken
by the custodian to maintain the rights of privacy of other members.
SERVICE OF NOTICES
40A For the purpose of these rules, a notice
may be served by or on behalf of the Society upon any members
personally, or by sending it by post to the member at the member's
address shown in the register of members.
40B Where a document is sent
to a person by properly addressing, prepaying and posting a letter
containing the document, the document shall, unless the contrary is
proved, be deemed for the purpose of these rules to have been served on
the person at the time at which the letter would have been delivered in
ordinary course of the post.
BRANCHES
41A The Council, for the convenience of
present or future members, and after appropriate investigation, may
resolve to recommend to The Society, the establishment of one or more
branches of The Society.
41B The
Society, acting on the advice of The Council, may, by special
resolution at a special general meeting, resolve to establish one or
more branches of The Society.
41C If the Society in a general meeting
resolves to establish a branch of the Society, it shall further resolve
to:-
a) nominate the city or town in which the branch headquarters will be
located.
b) establish the geographic boundaries within which the branch will
function.
c) name the branch.
41D The
procedures to be followed for the establishment of a branch and its
subsequent operation are set out in the By Laws.
41E The Committee of management of a Branch
shall be a Committee with authority delegated by The Council pursuant
to Rule 19.
41F The Committee of Management of a Branch
shall hold meetings and conduct the management of the branch in a like
manner as is specified for the Council, subject to any special
conditions as laid down in the Rules and By Laws.
41G The Society, in a special general meeting
convened in accordance with Rule 24, acting on the advice of The
Council and, after considering all available evidence, may resolve to
disestablish a branch.
AWARDS OF MERIT
42A The
Council may resolve to confer an Award of Merit on a member nominated
for its consideration.
42B Such Awards of Merit shall be conferred,
to reward the recipients for distinguished service to The Society and
Numismatics and to encourage members to undertake important numismatic
research, publication, and leadership roles in The Society.
42C An Award of Merit bestowed on a member
shall be one of:-
a) THE GOLD MEDAL Recipients shall be Fellows of The Australian
Numismatic Society, FANS
b) THE SILVER MEDAL Recipients shall be Associate Fellows of the
Australain Numismatic Society, AFANS
c) THE BRONZE MEDAL Recipients shall be Medalists of The Australian
Numismatic Society, MANS
d) THE SOCIETY NUMISMATIC AWARD
e) THE SOCIETY SERVICE AWARD
f) THE TOM HANLEY CUP
g)THE JOYCE HANLEY SERVICE AWARD
42D The method by which a nominee shall be
assessed for one of the above awards is set out in the By Laws.
42E Receipt of an award at any time, shall not
preclude the recipient being nominated assessed and granted an
additional and or higher award in the future.
BY
LAWS
MEMBERSHIP ADMISSION TO
1A Applicants shall be admitted to
membership of The Society by The Council
a) in accordance with Rules 1 & 2
b) as either Ordinary, Junior, Associate, Complementary, Complimentary,
Honorary or Patron Members, in accordance with By Law 3
1B Subsequently,
membership may be changed to another classification in accordance with
By Law 3Bii, 3C or 3E
MEMBERSHIP FEES PAYABLE
2A Fees applicable to Society Membership are:
i) The joining or entrance fee, for ordinary and associate members,
shall be five dollars, $5
ii) The annual membership fee for ordinary members, resident in
Australia, shall be forty dollars, $40
iiia) The annual membership fee for associate members, resident outside
Australia, in Asia or the South Pacific, shall be fifty dollars,
$50
iiib) The annual membership fee for
associate members, resident outside
Australia or Asia or the South Pacific, shall be fifty five
dollars, $55
iv) The fees payable by junior members
shall be half those payable by
an ordinary member.
v) The fees payable by an organisation other than one admitted by The
Council to Complimentary or Complimentary Membership, shall be as
specified for ordinary members in clauses i), ii), iii) above.
2B Variations to any one or more of the
fees, stipualted above, may be made by members, acting on the advice of
Council, and voting at an Annual or Special General Meeting.
MEMBERSHIP CLASSICATION OF (Rule 1)
3A ORDINARY
MEMBERSHIP may be granted by The Council, acting on behalf of
the members, to any person aged 18 years or more, or any organisation,
resident in any part of the world, and fulfilling the requirements of
Rule 1B or 1C
3B JUNIOR
MEMBERSHIP may be granted by The Council, acting on behalf of
the members in accordance with the following:
i) to any person less than 18 years of age, resident in any part of the
world.
ii) Junior membership will automatically convert to ordinary
membership, when the member attains the age of 18 years and full
membership fees will be due to The Society from the beginning of the
next financial year.
iii) No financial transactions, other than cash transactions, shall
take place between a Junior Member and The Society.
3C ASSOCIATE MEMBERSHIP, in either ordinary or junior forms, may
be granted by The Council, acting on behalf of members:
i) to any person, whose normal place of residence is outside of
Australia.
ii) to any organisation, the Head Office of which lies outside Australia
Associate Members as persons or organisations, with email
communication, shall have the right
to vote on any matter being considered by The Society or any one or
more of its committees.
3D ORDINARY LIFE MEMBERSHIP may be granted by the Council acting on
behalf of the members, upon application, to any ordinary financial
member, who
Ordinary Life Membership Has been
suspended at the 2019 AGM September 2019. It will resume when the
Term Deposit rates rise to 5%.
i) has been an ordinary member for at least four years
ii) pays to the Society the one off, Ordinary Life Member's fee,
calculated as being twenty (20) years ordinary membership fee, at the
rate prevailing when the application was made, reduced by 25% of a
years subscription for each completed year the applicant has been an
ordinary member, until the date of application, or
iii) The number of years from the following 1st July to
the applicants 80th Birthday, with a minimum of five (5) years.
Part years will be considered a full year.
iv) Which ever of ii) or iii) above is the lesser, will be considered
the fee.
3E HONORARY
LIFE MEMBERSHIP may be
conferred on a member, of at least ten years standing, for service to
The Society of outstanding quality.
i) The proposal to confer the Honour shall be made in confidence, in
writing, in a letter to The Council, signed by any five members,
including Councillors. The letter shall set out, in detail, the
reason why the Honour should be conferred.
ii) On receipt of the nomination, The Council shall:
a) establish an assessment committee, consisting of the President or
Vice President as chairman and any two members, who may or may not be
Councillors.
b) ask the committee to make a confidential assessment of the
nomination and make a confidential recommendation to the Council,
without stating reasons, as to whether or not the Honour should be
conferred.
iii) If after careful consideration of the recommendation and any other
relevant information available, The Council, with no more than one
dissenting vote of Council Members present, agrees with the proposal,
the Honour shall be conferred on the member at the next Annual General
Meeting, or at some other suitable occasion.
iv) Honorary Life Members shall have all the rights and privileges of
ordinary members, but shall not be required to pay annual membership
fees.
3F HONORARY MEMBERSHIP may be granted by The Council to members
of other numismatic organisations, clubs, societies, associations,
etc., who wish to attend meeting of The Society during a period of no
more than six months. Such membership does not entitle the
recipient to hold office in The Society. Honorary Members are
exempt from the payment of membership fees.
Such members shall not have the right to vote on any matter being
considered by The Society or any one or more of its committees.
3G COMPLEMENTARY
MEMBERSHIP may be granted by
The Council to any numismatic society or club in order to establish a
working relationship likely to encourage numismatology, by the exchange
of publications, inter-club visits etc. there shall be no
membership fee.
Such members shall not have the right to vote on any matter being
considered by The Society or any one or more of its committees.
3H COMPLIMENTARY
MEMBERSHIP may be granted by
The Council to libraries, schools, collecges etc. to allow them to
receive free of charge copies of The Societys publications.
Such members shall not have the right to vote on any matter being
considered by The Society or any one or more of its committees.
3I PATRON
MEMBERSHIP
i) May be offered by The Council to a distinguished numismatist or
other citizen, if there is evidence the potential recipient is likely
to hold a continuing interest in the activities of The Society.
ii) shall serve as a mark of The Society's appreciation for service to
numismatics and/or the community in general.
iii) shall give the recipient the right to attend all meeting of The
Society, address members on appropriate occasions, and receive copies
of all Society publications.
iv) Shall not give the recipient the privilege of holding office in The
Society, or of voting on any matter beingconsidered by The Society, or
any one or more of its committees, unless The Patron is also a
financial member.
BRANCHES
ESTABLISHMENT OF (Rule 41)
4A When
The Society has, at a general meeting, resolved to establish a branch
of The Society, The Council, at its next meeting shall instruct the
Secretary to:
i) on the soonest most suitable date, and at a convenient location
within the area to be covered by the branch, convene an establishment
meeting of the members, resident within the designated boundaries.
ii) appoint a member, resident within those boundaries, to act as
convener and chairperson of the establishment meeting.
4B The quorum of the establishment meeting
shall be ten members resident within the geographic boundaries pursuant
to Rule 42C
4C A Branch of The Society shall be
considered established when those members resident within the nominated
geographic boundaries, and present at the establishment meeting,
resolve by three quarters majority vote to:
a) establish a branch
b) recognise, adopt and function in accordance with the Constitution,
Rules and By Laws of The Society
c) adopt the name and boundaries designated by The Society
d) elect a Committee of Management, (hereinafter referred to as The
Committee) which shall consist of a Branch President, Branch Vice
President, Branch Secretary, Branch Treasurer and three members.
e) The Committee, as a committee with delegated powers pursuant to Rule
19 of the Constitution, shall be responsible to the Society, through
the Council, for the efficient management of Branch activities, in
accordance with The Constitution, Rules and By Laws of the Society.
BRANCHES MANAGEMENT OF
The Branch Committee of Management,
hereinafter called The Committee,
5A Shall, subject to the Constitution Rules
and By Laws and any resolution of The Society or The Council, control
and manage the affairs of the Branch on behalf of The Council and The
Society, in such a manner as will be appropriate to the Aims and
Objectives of The Society, and in harmony with the Rules and By laws of
the Society. In pursuant of this By Law, The Branch Committee
shall:
i) Arrange for the Annual Meeting of the Branch to be held in the month
of August each year.
ii) Prepare and have reviewed, a financial statement relating to the
Branch for the financial year to the 30th June preceeding the annual
meeting of the Branch, for presentation to the Branch Annual Meeting
and for transmission to the Council for inclusion in the financial
statement to be submitted to the Annual Meeting of The Society.
iii) Prepare a report on th activities of the Branch since the last
Annual Meeting of the Branch, for presentation to the Branch Annual
Meeting and for transmission to The Council for inclusion in the report
to be presented to the Annual Meeting of the Society.
5B Shall be responsible to The Council for
the performance of all such acts and all such things as appear
necessary or desirable for the proper management of the affairs of the
Branch and are in harmony with the Aims and Objectives, Rules and By
Laws of The Society.
5C Shall not perform a function, which is a
duty imposed on The Council by any Law, or resolution of the Society,
but if requested by The Council, shall assist the Council perform such
function.
5D Shall, with regard to the Branch, convene
and control meetings, conduct elections, polls and ballots and observe
quorums in the manner laid down in these Rules and By Laws, to be
observed by The Council and The Society.
5E Shall, acting as The Council's agent,
observe and apply on behalf of The Society, Rules 1-10 and By Laws 1
& 2 of this Constitution, dealing with membership of The Society.
5F Shall, before action is taken to apply
Rule 9:
a) notify The Council in writing, of its wish to apply the Rule to a
member, giving full details of the reason for this.
b) not proceed to apply Rule 9 until affirmation advice has been
received from the Council.
BRANCHES, FUNDS...SOURCE OF
6A A Branch shall remit to Council, as
soon as practicable, 60% of any entrance or annual membership
fees received on behalf of The Society.
6B A Branch shall retain from The
Council, for Branch use, 40% of all annual
membership fees paid by members resident within the geographical
boundaries of the Branch.
6C Subject to any resolution passed by The
Society in a general meeting, a Branch may raise funds by any
legitimate means. Such funds are to be used by the Branch to
pursue the Aims and Objectives of The Society. Expenditure, on
any one project, may not exceed the sum of $2000 without prior approval
of The Council in writing.
BRANCH FUNDS... MANAGEMENT OF
7A The Branch shall
establish an account with any suitable bank. The bank account
shall be in the name of The Society and The Branch.
7B All money received by the Branch,
shall be deposited, as soon as practicable after receipt, and without
deduction, to the credit of the Branch bank account.
7C The Branch shall,as soon as
practicable after receiving any money, issue an appropriate receipt.
7D Subject to any resolution of The
Society in general meeting, By Law 6C and Rule 35Ab), the Branch shall
retain and use, in pursuance of the Aims and Objectives of The Society
any funds, raised by the Branch, other than membership or other fees or
monies, collected on behalf of The Society.
7E All cheques and other financial documents shall be signed by any two of the
President, Secretary or Treasurer of the Branch as required.
7F Membership and other fees or
monies, collected on behalf of The Society, shall be remitted to the
Council without delay, by cheques drawn on the Branch Account in favour
of The Australian Numismatic Society.
BRANCHES DOCUMENTS.. CUSTODY
OF
8A The Branch Secretary
shall keep in personal safe custody, Rule 38 all books, documents,
records, registers etc. other than those of a purely financial nature,
relating to the Branch.
8B The
Branch Treasurer
shall keep in personal safe custody, Rule 38 all books, documents,
records, registers etc. of a purely financial nature,
relating to the Branch.
8C The records, books, and other documents
relating to the Branch shall be open, without hinderance, to
inspection, free of charge. They shall be open for inspection by
any member nominated by The Council, or any member of the Branch at any
reasonable hour, in accordance with Rule 39.
ELECTIONS RETURNING OFFICER
9A The
Secretary of The Society or of a Branch, as appropriate, shall act as
the Returning Officer for all elections, ballots, polls and votes etc.,
conducted for The Society or Branch.
9B If The Secretary of the Society or Branch
will be personally involved in the result of an election, ballot, poll,
vote etc., or is unwilling to act as in part (9A), or is absent from
the meeting. The Presiding Officer of the meeting shall appoint
some other financial member to act as the Returning Officer.
ELECTIONS PRESIDING OFFICER
10 The President of the
Society or Branch, unless personally involved in the outcome of any
election, ballot, poll, vote etc., shall act as Presiding Officer for
the conduct of the elections, ballot, poll, vote etc. On an
occasion of personal involvement with the result of an election etc.,
the President shall appoint some other financial member, who is
uninvolved, to be Presiding Officer for that occasion.
GENERAL MEETING NUMISMATIC
11A The Council or Branch Committee, as
appropriate, shall arrange for Numismatic General Meetings of
members, for numismatic, non administrative purposes, to further the
Aims and Objectives of The Society. Unless in the opinion of the
majority of Council, there is good and sufficient reason for not so
doing, Numismatic General Meetings shall be held at least once in each
calendar month.
11B The meetings may take the form of
discussions, seminars, auctions, fairs, talks etc.
11C Records of the meetings shall be kept, and
be open for inspection, in accordance with Rule 39, but shall not be
regared as formal minutes, requiring adoption or approval at the
following meeting.
11D The Council or Branch Committee may
establish a Numismatic Committee with the Vice President or some other,
as Chairperson and such members, Councillors or members of the Branch
Committee, as offer their services. Such Committee, if
established, shall have delegated powers as in Rule 19 to arrange,
control, and record the activities of the Numismatic General Meeting.
11E Administrative matters relating to The
Society or Branch will not, under normal circumstances, be part of the
agenda of numismatic general meetings. However, as necassary,
time shall be made available for members to ask questions of the Office
Bearers and for them to report to members on Society matters.
PUBLICATIONS
12A The Council or
Branch Committee shall appoint an Editor or Editorial Committee to
arrange for Society publications.
12B An Editor, if appointed, and if not
an elected member of Council or Branch Committee, shall be an ex
officio member of The Council or Branch Committee and shall be in
addition to the elected members.
12C An Editor shall be chairperson of the
Editorial Committee, if such a committee is established. If an
Editor is not appointed, an Editorial Committee consisting of a
member of Council as chairperson and other members as necessary,
shall be established by Council.
12D Society publications shall, as a minimum,
consist of
a) The Report of The Australian Numismatic Society to be published
several times each year and made available to all members as a benefit
of membership for:
i) the purpose of informing members about past and future numismatic
activities of The Society
ii) notify members about administrative matters
iii) provide members with copies of short talks, addresses, papers etc.
which have been presented at numismatic general meetings or are
otherwise relevant
iv) giving members a vehicle for the publication of the results of
their personal research
b) Branch Bulletins, which shall be published several times each year
for similar purposes as The Report, but with emphasis on Branch
matters. They shall be available to branch members, as a benefit
of membership and to other members on the payment of an additional fee
to cover postage etc.
c) The Journal of the Australian Numismatic Society shall
i) be published annually, or or as frequently as financial and other
circumstances permit.
ii) be available to members as a benefit of membership
iii) provide the vehicle for publication of reports on research by
members, other papers written by members and, with the written
permission of authors and publishers, extracts from other numismatic or
related journals
iv) may take the form of a single volume reporting on a single research
subject or an aggregation of several reports, articles, papers etc. by
the same author.
AWARDS OF MERIT
CRITERIA (Rule 43)
13A The criteria to be considered by
the Assessment Committee for the conferring of an Award of Merit shall
be:
a) THE GOLD MEDAL
The recipient shall
i) have held continuous membership of The Society for 10 or more years
ii) have given outstanding service to The Society as a member of The
Council or Branch Committee for 5 or more years, including at least 3
years as President, Vice President, Secretary or Treasurer.
iii) have made outstanding contributions to numismatics by research,
publication and presentation of papers to The Society
b) THE SILVER MEDAL
The recipient shall
i) have held continuous membership of The Society for 7 or more years
ii) have given meritotious service to The Society as a member of The
Council or Branch Committee for 4 or more years, including at least 2
years as an office bearer, or committee chairperson.
iii) have made meritorious contributions to numismatics by research,
publication and presentation of papers to The Society
c) THE BRONZE MEDAL
The recipient shall
i) have held continuous membership of The Society for 5 or more years
ii) have given noteworth service to The Society as a member of The
Council, Branch Committee or Sub Committee for 3 or more years.
iii) have made noteworthy contributions to numismatics by research,
publication and presentation of papers to The Society
d) THE SOCIETY SERVICE AWARD
The recipient shall
i) have held continuous membership of The Society for 5 or more years
ii) have given exemplary service to The Society in one or more roles of
importance to The Society, such as Editor, membership of a sub
committee, Councillor, Executive Officer etc.
iii) may or may not qualify, for the award of Gold, Silver or Bronze
Medal.
e) THE SOCIETY NUMISMATIC
AWARD
The recipient
i) may or may not be a member of The Society
ii) shall have made outstanding contributions to numismatics by
research and publication.
iii) may or may not qualify for the award of a Society Medal
f) THE TOM HANLEY CUP
The Council shall every two years, nominate a recipient for the
Tom Hanley Cup, for presentation at the next Conference Meeting.
The Cup is only for ANS members and is for contribution to Numismatic
Literature that is available to all members.
g) THE JOYCE HANLEY SERVICE
MEDAL.
The Council
shall every year, nominate a recipient for the Joyce Hanley Service
Medal, for presentation at the AGM.
The nominee will be the member The Council considers has given the most
Service to the Society. Council members can be inculuded, for
service beyond that expected from their allocated roles.
AWARDS OF MERIT NOMINATIONS FOR
14 Any five or more members may jointly make a nomination
to The Council for a member / or a non member, in accordance with By
Law 13A , to be assessed for an Award of Merit. In making the
nomination, the members shall:
i) keep the nomination confidential
ii) pay careful attention to the award criteria
iii) make and sign the nomination, using an appropriate letter .
One signatory should be the present holder of an award of merit
iv) refrain from suggesting the award thought to be appropriate
v) make, sign and attach to the nomination letter a full statement of
the
reasons for making the nomination, including the criteria for the
award, as set out in the By Law 13A a) to e) which the nominee appears
to have met.
vi) Transmit the nomination letter, statement and any other supporting
evidence, thought desirable, to the President in confidence. If
the President is the subject of the nomination, the application
should
be submitted to the Vice President.
AWARDS OF MERIT
ASSESSMENT PROCEDURES
15A On receipt of a nomination for an Award of
Merit, the President or Vice President shall:
i) inform members of the Council, individually and in confidence,
giving each an opportunity to express an opinion on the merit of the
nomination.
ii) establish an Assesment Committee, consisting of the President (or
Vice President) as chairman and four other members, who may, or may
not, be the members of The Council.
iii) ensure, that at least one member of the Assessment Committee is
the holder of an Award of Merit at the level of Gold, Silver or Bronze
Medal.
iv) ask the Committee to meet and, after giving careful consideration
to all available evidence, including opinions express in i) above, make
a confidential assessment of the nomination, in terms of criteria set
out in By Law 13 a) to e)
v) in writing, without stating the reasons, make a recommendation to
The Council to
a) whether or not an awards should be made
b) the type of award recommended
15B The Council shall
act affirmatively on the recommendation of the Assessment Committee as
to
a) whether or not any award should be made
b) the type and level of award to be made, if any
15C If an Award
is not to be made, the nominators shall be informed of the decision,
confidentially and without reason, by the President, or Vice President,
as appropriate.
15D There shall
be no avenue of appeal against the decission made by the Assessment
Committee pursuant to By Law 14A
15E If an Award
is not to be made, the nominee may become the subject of a further
nomination after the expiry of twelve month from the time the
unsuccessful nomination was first made.
15F If an Award
is to be made:
i) the proposed recipient and the nominators shall be informed
confidentially, as soon as posible.
ii) if the proposed recipient agrees to accept the award, members shall
be informed at the next available meeting of The Society and by
publication in the next Report.
15G Arrangements
shall be made by The Council for the Award to be presented at the next
Annual General Meeting of The Society or Branch. If more
convenient to the recipient, the presentation may be made at a Special
General Meeting of the Society or Branch, at any time.
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Constitutional Changes were voted at
the Special General Meeting on the 12th May 2014 and was passed
unanimously.
INSURANCE
33A The Societys Branches shall negotiate
insurance for their meetings and other functions.
The ANS will affiliate with The Philatelic Association of NSW
and purchase their Insurance for NSW meetings and functions.
Constitutional Changes were voted at
the
AGM on the 10th September 2012 and ALL were passed.
Rule 12A
b) three Councillors
we wish to change this to
b) three or more Councillors
We experience difficulty getting members to join the Council, so where
we
can get more than three, their services should be accepted.
To be added
e) a branch Treasurer
The finances play such a big role in the running of the Society or
Branch
that the Branch Treasurers should be available to give input.
By Laws
Membership Fees
2A
ii) increase to $40 to cover the increase costs in printing, postage,
NAA
Journal, plus Annual ANS Journal.
iii) currently $35 it is proposed overseas residents be broken into 2
categories determined by the Australia Post charges to their
destination.
iiia) Asia & Pacific Islands $50
iiib) Rest of the World ( America, Europe, Africa) $55
3C Associate Membership
Currently Associate Member do not have the right to vote due to the
time
constraints of the mail.
Today with immediate email communication, distance is no longer a
disadvantage.
We propose that non Australian residents with email communication have
the
same voting rights.
Branch Funding
6B. Currently Branches receive one third of membership fees for
their use.
With the need for insurance it is propose that this should be raised to
40%
of membership fees.
Rather than the Branch fowarding the full fees collected and receiving
in
return 40% in Capitation. A nett amount of 60% of fees collected
will be
forwarded to the Society, together with full details of the total
amount
collected and retained.
Awards
13A
g) The Joyce Hanley Award.
Member David Southgate suggested the award to the Council and was
prepared
to fund the award.
His suggestion was accepted by Council.
The medal will be presented at each AGM to the member considered by
Council
to have contributed the most to the Society in the past 12
months. Office
bearers can be considered, for services beyond their official duties.
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